What do I need?
To put on a PHS training you will need to:
The Day of the Event
After the Event
Determine the size of your PHS training event
The training can be held for any size group. The planning steps outlined here remain largely the same whether you plan to train 20 or 200 people.
- For a small or medium sized training (20 – 100 participants) planning should start 1-2 months prior to the event. If it is an established program less planning time is needed.
- For a larger event with an anticipated audience of over 100 planning should start 3-6 months prior to the event. If it is an established program less planning time is needed.
Identify a “champion” or leader who will coordinate the planning
For events for up to 100 people
Establish a small planning committee representing: marketing, someone from your venue and someone who could help to recruit and brief your facilitators.
Choose a date
PHS training can easily be fit into staff trainings, held over a lunch break or scheduled alongside a company, church or other community event. Dates should be chosen at least 1 month out. Sometimes weekends are the only opportunity but you should be aware of competing activities such as sports etc.
Secure a space
Community rooms in community centers, senior centers, churches or large meeting rooms in businesses or clubs work well.
Ideally you would choose a room that allows both, the viewing of the video and the practice of the skills which requires floor space at approximately 10sq. ft per person.
For events for up to 100 people
You might consider breaking your group in half and offering 2 sessions depending on the size of your room.
Set up can be done the night before the training (if indoor). Divide space in “circles” of roughly 10’ x 10’ for every 10 participants and place 2 – 3 manikins in the middle of each circles. Add enough surveys and pencils for each participant and provide facilitator with welcome script. (surveys should be completed before the skill session and after viewing the video.) If technology allows each participant can fill out the survey online. Link can be requested from PHS Coordinator: from Amanda Gabaldon: 505-843-2814 or firstname.lastname@example.org
Determine your budget
Determine your budget and whether you need to find sponsors or in-kind donations. See Sample Budget and determine what may be needed.
Secure audio visual (AV) equipment to show the video
The video can be played on a DVD / TV set up or it can be projected onto a screen with a laptop. Be sure that the screen and speakers are big enough for everyone to see and hear.
Meeting rooms often have built-in screens, a projector and laptop or a large TV set up may be present.
If an auditorium works best for showing the video you can move your group to a gym or outdoor field to learn the skills after they have seen the video.
Obtain a copy of the training and facilitator training videos
Copies of the DVD can also be requested. Please e-mail Amanda Gabaldon at email@example.com.
Length of the training video: 12 minutes and 18 minutes for the facilitator training video.
Video can also be loaded on your computer system or on individual work stations allowing you to ask participants to view the video prior to the skill session. This will eliminate the need of AV equipment and reduce the time needed to just 30 minutes for the skill session and AED demonstration.
Find and schedule facilitators to train the hands-on section of the training
Facilitators are people who use CPR as part of their job. They can be firefighters, nurses, EMTs or even medical students. Certified instructors are wonderful but harder to find.
Recruit your facilitators and confirm with them at least 2 weeks in advance and remind them via e-mail a week and then again a day before your event. Recommended ratio: 1 facilitator per 10 participants
Provide facilitators with the PHS Facilitator training video which can be viewed online or downloaded at link to facilitator training video. If needed a copy of the Facilitator training DVD can be requested by contacting Amanda Gabaldon at 843-2814 or via e-mail at firstname.lastname@example.org.
On the day of your training ask your facilitators to arrive about one hour prior to the start of the program and walk them through the program. You may refer to the “facilitator agenda” and “facilitator briefing” documents to help you. You may also provide your facilitators with a “welcome participants” script. Be sure that they adhere to the program and teach as shown in the video and not offer more advanced skills which causes confusion among participants.
Secure enough manikins for participants to practice the compressions
Although all types of manikins work, Laerdal’s CPR Anytime Kits are ideal. They are affordable, inflatable, small and easy to transport. (dimensions of each box: 8 ¾” x 11”x2” ) Cost ranges from $30.00 - $35.00 per manikin. Recommended ratio: 1 manikin per 5 participants.
You may rent the manikins at no cost from the following locations.
Secure someone to demonstrate an automated external defibrillator (AED)
Demonstration should last about 15 minutes depending on the number of questions asked by the participants.
Locally you will find such a presenter among your American Heart Association or Red Cross instructors as they will know how the machines are used, be able to explain it and have an AED trainer to demonstrate how it works, sounds and feels.
If you cannot find someone in your community to demonstrate the AED you may contact Amanda Gabaldon at 505-843-2814 or email@example.com. We should be able to secure someone from an AED company to do this for you.
Market the event
Market your PHS training event any place you can think of to make sure people will attend. Depending on the scale of the event you can do all of or part of the following:
- Have your event listed on the PHS website events calendar. Contact Amanda Gabaldon: 505-843-2814 or firstname.lastname@example.org. Information needed: when, where, directions if needed and any other information you would like to share.
- Flyers or posters in your community and places your target group frequents.
- Outdoor billboards (they do occasionally donate space especially on digital billboards)
- Company newsletters
- Website announcements
- Community calendars in the newspaper or on the radio
- Visit your service clubs and make a short presentation to the members and ask them to spread the word.
- Social media: Facebook etc.
- PSAs on TV or radio
- Call-in or talk show at local radio stations
- A sample press release can be down loaded and changed for your purposes.
- The PHS logo can be downloaded and used on all your information
On the day of your training ask your trainers or facilitators to arrive about one hour prior to the start of the event and walk them through the program. You may refer to the facilitator agenda which you can customize, and the facilitator briefing to help you. You may also provide your facilitators or trainers with a welcome script. Be sure that they adhere to the program, teach as shown in the video and not offer higher skills which causes confusion among the participants. If you have time show the facilitator training video prior to the start of your program.
Show the Video
The 12 minute participant video is the first part of the course. You should have your AV equipment set up and tested. Make sure your screen is big enough for people to see it and the speakers are set at the right volume for the participants to hear the sound.
Have participants fill out a brief survey and return these surveys to PHS Coordinator
Outcomes Research Surveys need to be distributed to each participant after they view the video and before the skill session.
- If you have WIFI: request a survey monkey link from Amanda Gabaldon: 505-843-2814 or email@example.com, set up a couple of laptops and provide simple instructions to the participants to fill out the short survey online.
- If you don’t have WIFI: download the survey PDF file, print enough for your group and after the training mail the completed surveys back to: Amanda Gabaldon, NMHI, 502 Elm Street NE, ABQ 87102.
Hands-on Skill Session
Following the video the facilitator or trainer will teach the participants the needed skills: assessing the victim, calling 911, performing 100 chest compressions per minute at the right depth and performing Heimlich maneuver or abdominal thrusts.
Participants are organized into groups of 10 students per 1 facilitator and 1 manikin is available for every 3-5 people. Each trainer should present the information according to the video and should not offer additional skills.
If your training is small and you have an AED trainer available go ahead and demonstrate its use. Ideally students should be able to practice placing the pads. For a large training it is recommended to have an expert demonstrate the AED at a separate station.
Hand out wallet cards to each participant
Print Wallet Cards for each participant to take home. Download wallet card PDF file and print on to business size cardstock. A printer will charge approximately $40.00 for a box of 500 cards.
After the event
Please return the manikins if you borrowed them.
Mail the participant surveys to NMHI, Attn. Amanda Gabaldon, 502 Elm Street NE, ABQ, NM 87102. Thank your volunteers and sponsors!
Additional tips for large events (over 100 participants)
- Set up for a large event should definitely take place the day before. Recruit enough volunteers to help you carry and set up. If you need ideas where find volunteers you may contact: PHS Coordinator: Amanda Gabaldon: 505-843-2814 or firstname.lastname@example.org
- Food and drinks for your volunteers helps to keep them happy. You may consider providing a breakfast burrito and coffee. If done in advance you might be able to have these donated. Local restaurants and Starbucks are usually quite supportive.
- Make sure you document your event! Have a designated photographer. The pictures will be great for thank you messages and future event pieces